Congratulations! You’ve succeeded in obtaining conference
approval from your manager. Great job.
Now what? Whether you are a first time attendee
or you’ve attended training conferences in the past, I have some advice for you
to make this the best conference you’ve ever attended!
Prepare
Your
first step is to prepare. Do some
research to find out what to expect. You
can do this by reading through the conference website, marketing materials,
conference social media sites, and by asking past attendees. Some of the things you’ll need to know are:
- How many attendees will be there?
- Will we be in one conference room, or several different break out conference rooms?
- Is there a dress code?
- Will there be a great deal of walking?
- Do I need to bring any printed material or will the materials be provided at the conference?
- Should I bring my laptop, tablet or writing portfolio?
- Do I need a rental car or will a shuttle service or cab suffice?
Establish
a Reason for Attending
To determine your reason or goal for
attending, consider the feedback you’ve received from your manager or
administrative colleagues, as well as your past annual review. As you browse through the conference
materials you’ll likely resonate with a speaker or topic. Establish a goal based on these insights. You may have 1 goal or 5 goals; it’s
completely up to you. Your goals will
help guide your concurrent session attendance and will keep you focused.
Make
a promise to yourself that no matter what ~ you’re going to walk away from each
session learning something. It might be
from the speaker, the emcee, the attendees, conference or the AV staff!
Connect,
connect, connect!
One
of the benefits of attending a conference is the opportunity to connect with
others in the administrative profession.
I’ve had the opportunity to attend several conferences over the years
and the people I’ve met have been key to my growth and development and have
become good friends.
To
capitalize on this opportunity, have a planned approach, such as bench
marking. You may want to learn how other
administrative staff manage their email, lead their administrative teams, or
about their job description. If you have
3 questions in mind to ask the people you meet, developing a meaningful
conversation and therefore a connection will be easy. You may want to take the time to have your
questions printed on a 3 x 5 card so you can refer to it easily and make notes
to record what you’ve learned.
If
you don’t have business cards, get them ordered or make them yourself. You want to make it as easy as possible to
help others connect with you. The time
to ask for someone’s business card and to provide them your card is after the
conversation starts flowing. Simply
walking around a large conference room and passing out your business card and
asking for their card, is not a way to create a meaningful connection.
Show
Up with Confidence and a Positive Attitude
You
are much more likely to be confident when you take the time to prepare, know
what to expect, have a goal for attending and know how to create conversation
so you can connect with others. This
prep work will help you to be able to relax and be authentic. Demonstrating a positive attitude will
increase your connection and likeability factor and will enable you to be open
minded and ready to learn.
Follow
Up by Implementing What You Learned
Make
a plan for implementing what you learned so you won’t slide back into your
routine. One of the best ways to make
the learning stick is to provide a “teach back” or a summary to your
administrative team. If you aren’t the
lead of your administrative team, ask the lead if you can share what you
learned with the team the month of your return.
When you know you are on the hook for a teach back, it will drive you to
take great notes and be engaged so you can deliver meaningful content to your
team.
Thank
you
On
the trip home, review your notes and determine your top 3 take aways. What were the highlights of your
learning? These can be things you
learned from the speakers or from administrative colleagues. Once you’ve identified your top 3 take aways,
write a thank you card to your manager, not an email, stating something along
the lines of:
Mr. Manager,
Thank you for the opportunity to attend the Conference. I learned a great deal, my top 3 take aways
are:
_________,
_________,
_________,
I look forward to sharing more information with you as well
as my plans for implementation.
Thank you,
Your Administrative Extraordinaire
I
guarantee you that if you follow up with a thank you card and do what you say
you’ll do; your manager won’t hesitate to invest in your education in the
future.
The world belongs to those who show up!
Your life can be completely different based on the people you meet, so show up!
